Clearooms is a comprehensive online solution designed to streamline desk and meeting room bookings, enhancing collaborative working environments and effective team management. Recognising the evolving dynamics of modern workplaces, Clearooms offers a cost-efficient, user-friendly platform that aligns seamlessly with government framework principles, ensuring transparency, accountability, and efficiency in workspace management.

Comprehensive Features for Modern Workspaces

Clearooms provides a suite of features tailored to meet the diverse needs of contemporary organisations:

• Desk Booking: Facilitates efficient allocation and reservation of workspaces, supporting flexible working arrangements.
• Meeting Room Booking: Simplifies the scheduling of meeting spaces, integrating seamlessly with existing calendars.
• Calendar Integration: Compatible with Azure/Outlook and Google calendars, ensuring synchronised scheduling across platforms.
• Visitor Management: Enhances security and coordination by managing guest access and tracking.
• Utilisation and Availability Dashboards: Provides real-time insights into workspace usage, aiding in informed decision-making.
• Mobile Applications: Offers supporting apps for Android and iOS, enabling on-the-go access and management.
• Plugin Compatibility: Integrates with tools like MS Teams, Paxton Access Control, and Salto Door Locks, enhancing functionality.
• Multilingual Support: Includes multiple language options, such as Welsh, French, Spanish amongst others to cater to diverse user bases.
• Single Sign-On (SSO) and System for Cross-domain Identity Management (SCIM): Ensures secure and efficient user authentication and management.
• QR Code Check-In and Access: Facilitates touchless interactions, promoting hygiene and convenience.

Benefits Aligned with Government Framework Principles

Clearooms' functionalities are designed to uphold key government framework principles:

• Transparency and Openness: Interactive floorplans and availability dashboards provide clear visibility into workspace utilisation, fostering an open environment where information is readily accessible. 
• Accountability: Detailed utilisation reports and user activity logs ensure that workspace management is conducted responsibly, with clear records of bookings and usage.
• Efficiency and Cost-Effectiveness: By optimising desk and room bookings, organisations can maximise resource utilisation, leading to potential cost savings and improved operational efficiency.
• Security and Compliance: Features like visitor management and integration with access control systems enhance security protocols, ensuring compliance with organisational policies.

User-Centric Design and Support

Clearooms prioritises user experience, ensuring the platform is intuitive and accessible:

• Ease of Use: Designed to be straightforward to set up and use, Clearooms requires minimal to no training, allowing organisations to implement the system swiftly.
• Dedicated Support: Users have access to a dedicated account manager and can reach support via email, phone, or live chat, available seven days a week.
• Accessibility Features: The platform includes web chat support, which offers options to email the support team directly, share documentation, engage in video calls, and allows screen sharing.

Flexible Pricing Structure

Clearooms offers a scalable pricing model based on the number of active desks and rooms, accommodating organisations of varying sizes:

• Per Unit Pricing: £10 per unit per month, with no additional charges for the number of users on the account.
• Annual Billing: An option for annual billing is available, offering a 10% discount on all prices.
• Optional Services: Floor plan design services are available, with pricing tailored based on design requirements.

Commitment to Ethical Practices

Clearooms Limited is dedicated to ethical business practices, as demonstrated by its Modern Slavery and Human Trafficking Statement. This commitment ensures that all business activities are conducted with integrity and respect for human rights.

Alignment with Government Digital Service (GDS) Principles

Clearooms' design and functionality resonate with the Government Digital Service's design principles:

• Start with User Needs: The platform is built around the needs of its users, ensuring functionality that addresses real-world challenges.
• Do Less: By focusing on core functionalities, Clearooms avoids unnecessary complexities, delivering a streamlined user experience.
• Design with Data: Utilisation dashboards and analytics empower organisations to make data-driven decisions regarding workspace management.
• Iterate. Then Iterate Again: Clearooms is committed to continuous improvement, regularly updating the platform based on user feedback and evolving needs.
• This is for Everyone: With multilingual support and accessibility features, Clearooms ensures inclusivity for all users.
• Understand Context: The platform's flexibility allows it to adapt to various organisational contexts, supporting diverse working arrangements.
• Build Digital Services, Not Websites: Clearooms functions as a comprehensive digital service, integrating seamlessly with existing tools and platforms.
• Be Consistent, Not Uniform: While maintaining a consistent user experience, Clearooms allows for customisation to meet specific organisational needs.
• Make Things Open: It Makes Things Better: Clearooms' transparent operations and open communication channels foster trust and collaboration.

Client Testimonials and Case Studies

Organisations that have implemented Clearooms have reported significant improvements in workspace management:

• Enhanced Collaboration: Teams have experienced better coordination and utilisation of meeting spaces, leading to more effective collaborations.
• Increased Efficiency: The intuitive booking system